A guide to help you choose the ideal venue for your event.
The Importance of Asking the Right Questions
A venue isn’t just a space—it should meet every requirement for your event. Asking the right questions can help you make informed and confident decisions.
The Must-Ask Questions
To avoid surprises, make sure to clarify the following questions before booking your venue:
- What’s included in the rental fee? What exactly does the rental fee include? Does it cover things like furniture, AV equipment, and setup/cleanup?
- What are the payment terms? Are deposits required, and when are final payments due?
- What’s the cancellation or refund policy? What is the venue’s cancellation or refund policy, and how does it impact your budget?
- Are there vendor restrictions? Some venues have exclusive catering or decor partnerships.
- What’s the maximum capacity? Ensure the venue can comfortably host your guests while meeting safety requirements.
- Are there time restrictions? What time restrictions exist for setup, event duration, and breakdown to ensure your schedule is smooth?
Tailoring the Venue to Fit Your Vision
Beyond the basics, dive deeper into how the venue can cater to your unique vision:
- Is the layout flexible for your desired setup?
- Can the space accommodate entertainment, like live bands or DJs?
- Does the venue offer onsite support, such as coordinators or tech teams?
Pro Tip: Always Visit the Venue in Person
Although photos can give you an idea, visiting the venue in person is essential. Pay close attention to parking, accessibility, and ambiance.
Why Claridge is Your Go-To Venue for Events
At Claridge, we prioritize transparency and flexibility to ensure your event exceeds expectations. Our team is ready to answer all your questions and guide you through every step of the process.
